Social Media Policy

Hitchin Nomads CC – Social Media Policy

The Club takes every step it can to be open and transparent in terms of how it communicates with its members and other interested parties. We have managed to generate lots of positive communication and messages through the electronic media to an extent that many of the Club’s Members now turn to our excellent web site and Facebook Group as a first resort when planning their rides, training and races.

The growth and popularity of social media sites, mobile technology and mass communication is of great benefit in helping Members connect with one another and also promoting Club activities. We have been really fortunate that the Club has blossomed due in part to the use of social media, and even more fortunate that the banter and interactions are generally entertaining, informative and shows us to be a sociable bunch.

The following points are an overview of how the Club wishes to embrace these communication channels. It is easy to forget just how instantaneous these channels are, so here is some guidance that should help to keep us all on the straight and narrow, and to explain what’s what. Common sense should prevail in all instances.  It is not possible or desirable to “legislate” for every possible situation but further guidance can be sought from the Club’s Officials on any points of detail.

Members’ email distribution list

For paid up Club members only and will be used to send out the Nomads News, the monthly events calendar and any ad hoc notices relevant to the running of the Club and associated activities. Membership of this community will be managed by one or more Club Officials.

Members will have the option to opt out of any of the distribution lists.

Club Facebook Group

To be used for the notification of events or activities directly associated with the Club, e.g. arranging rides, passing on information and promoting the club to interested non-members. Membership of this Group will be managed by one or more Club Officials. The Group is intended to promote and convey information that is relevant to the Club.  In general, the Group is open for any Facebook user to read, and this should be borne in mind when Group members post comment, photographs, news, etc.

Any posts of a purely commercial nature or that are deemed to be offensive or bringing the Club or its activities into disrepute may be removed at the discretion of Club Officials without prior notice.  Club members (but not Group members who are not Club members) are permitted to post occasional and reasonable notices of their private sales, swap offers, wanted requests and giveaways of cycling related items.  Recommendations of bikes, cycling equipment, events, services, sales, etc. should only be made where the person posting has no personal or financial interest in the item being reviewed.

Any breach of etiquette or persistent misuse may result in censure or revocation of membership of the Group, or Club.

Club Website

To be used for the notification of events or activities directly associated with the club, e.g. arranging rides, passing on information, results and promoting the club. Club Officials will be responsible for the authoring of content. The site will be open to all viewers via the World Wide Web.

In all situations we would encourage that these media are not employed for personal gain, commercial or vested interest. Where reasonable we may expect notices to appear promoting allied local services that relate to the Club’s members and local supporters.

All of these media and capabilities have the ability to broadcast opinions and commentary instantaneously – as such we would encourage any contributors (inc. Club Members, Club Officials, Facebook Group members) to refrain from posting any material which may bring the Club or its Members and activities in to disrepute.